EMS INSPECTION & INVENTORY MANAGEMENT SOFTWARE

Every unit ready. Every drug logged. Every shift handed off clean.

One system for unit inspections, narcotics compliance, medical supply management, and blood product tracking. Built specifically for EMS agencies.

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Trusted by 1,400+ Agencies and Military Commands Worldwide
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The operational pressure EMS agencies carry

When inspections, narcotics, supplies, and equipment are tracked on paper, gaps appear: drug logs with missing signatures, supply counts that don't reflect actual usage, maintenance records that don't follow equipment from station to unit and back.

DEA audit exposure

A narcotic discrepancy can build for months on paper and surface only when a DEA audit arrives. By then the trail is cold and the liability is real.

The missing signature

Paper drug logs get signed late or not at all, and nothing verifies them in real time. Discrepancies hide until reconciliation, if reconciliation happens.

Supply counts that drift

Counts don't reflect actual usage, expired items sit on units, and shortages surface mid-call instead of during a reorder window.

Equipment that moves

Defibrillators, monitors, and stretchers move between station and unit. When maintenance records don't follow them, service gaps go unnoticed.

No real-time visibility

Supervisors can't see which units are ready, which drugs are reconciled, and which tasks are overdue without calling the base.

Repairs Without a Record

Rig inspections uncover issues, but no work order follows. The repair happens offline, and the rig record never shows what was fixed.

Built for the full scope of EMS operations

One configured system for every unit, every base, and every controlled substance.
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Vehicle Inspections

Unit readiness inspections for every ambulance, every shift, with real-time alerts and full documentation.

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Operational Inspections

Station task tracking, supply restocking workflows, and shift accountability for EMS base operations.

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Supplies

Medical supply tracking across units and base inventory, with expiration monitoring and automated reorder alerts.

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Critical Assets

Medical equipment tracking for defibrillators, stretchers, cardiac monitors, and ventilators.

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PPE

Crew PPE assignments, inspection schedules, exposure documentation, and replacement records.

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Controlled Substances

DEA-compliant narcotics logging with dual authentication, per-call documentation, and shift reconciliation.

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Blood Products

Storage condition monitoring, expiration tracking, and transfusion documentation.

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THE PSTRAX DIFFERENCE, BY THE NUMBERS

66%
Less administrative workload
7X
First-Year ROI
98.5%
Customer Retention
1400+
Agencies and Military Commands

Configured to your agency, and live in weeks

PSTrax is configured for each agency before going live: unit names, inspection structures, drug formularies, and user roles, all set up during implementation.
STEP 01

Discovery

We learn your units, inspection structures, drug formularies, and compliance requirements.

STEP 02

Custom Configuration

Unit names, inspection structures, drug formularies, and user roles are set up by the PSTrax team.

STEP 03

Training

Crews and supervisors are trained on the workflows they will use each shift.

STEP 04

Go-Live

Crews open a system built for their operations, backed by unlimited support.

Your next DEA audit is already on the calendar

The question is whether the records will be ready when it arrives. PSTrax creates complete, verifiable documentation as a natural output of daily EMS operations.

See How PSTrax Works
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Frequently Asked Questions

Insights for Mission-Ready Agencies.

Fleet readiness, procurement and supply clarity, and the standard for successful blood products management.
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ON-DEMAND WEBINAR

Fleet Readiness: From Inspections to Work Orders on One Platform

This on-demand webinar, hosted by PSTrax and integration partner Fleetio, shows how Fire, EMS, and Law Enforcement agencies can manage fleet readiness from inspection through repair.

Watch Webinar
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ON-DEMAND WEBINAR

Procurement Clarity and Supply Visibility

This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.

Watch Webinar
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ON-DEMAND WEBINAR

The Standard for Successful Blood Products Management

Watch this On-Demand Webinar where we discuss how PSTrax’s new Blood Products Module gives EMS agencies and Fire departments (ALS Units) the tools to maintain full visibility from storage to administration.

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Be ready before the next call

Every missed inspection, incomplete drug log, and untracked asset is a gap that surfaces at the worst possible time. PSTrax closes those gaps as part of daily operations.

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