Module — Controlled Substances

Narcotics and Controlled Substance Tracking Software for DEA Compliance

DEA audits do not accept incomplete records. PSTrax provides a fully documented, dual-authenticated chain of custody for every controlled substance, from receipt through administration, waste, and disposal, so agencies are audit-ready at all times.

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What manual narcotics logging costs agencies

Controlled substance documentation is not optional, and the consequences of a gap are not administrative. A missing signature, an undocumented waste, or an unresolved discrepancy can trigger a DEA investigation, license suspension, or legal liability.

Paper creates those gaps systematically. It depends on crews completing every field correctly under pressure, on both signatures being legible, and on a shift-end count that gets rushed when calls keep coming. Digital management enforces dual authentication at every transaction, captures the log at the point of care, and flags discrepancies automatically.

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Dual authentication enforcement

Every administration, waste, and transfer requires two verified signatures before the transaction is recorded. The requirement cannot be bypassed. Authentication is enforced by the system, not by individual compliance.

Per-call drug administration logging

Drug logs are completed at the point of care, not reconstructed at the end of a shift. Administration details, dosage, route, and patient information are all captured in real time.

Waste and disposal documentation

Every waste event is documented with witness verification. The full record of what was wasted, by whom, in whose presence, and when is stored and searchable.

Shift reconciliation and discrepancy detection

Shift-end reconciliation is automated. Discrepancies between administered amounts and inventory are flagged immediately, before they become unresolved items on a DEA audit.

Real-time supervisor visibility

Supervisors have real-time visibility over controlled substance status across all units. Missing documentation, open transactions, and reconciliation gaps are visible before the shift ends.

DEA-compliant reporting

Complete chain-of-custody documentation is available on demand for any date range, crew, unit, or drug category, in the format DEA reviews require.

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EMS CS Tracking

EMS agencies carrying controlled substances (CS) face the full weight of DEA documentation requirements on every shift. PSTrax manages per-call drug administration logs, dual authentication, shift reconciliation, and discrepancy reporting specifically for the EMS operational environment, where controlled substances move quickly and documentation needs to keep pace.

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Fire Department CS Tracking

Controlled substance (CS) tracking compliance for fire departments providing ALS requires documentation that satisfies both accountability requirements and regulatory standards. PSTrax manages controlled substance workflows for ALS fire department operations with the same rigorous requirements as EMS agencies.

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Why agencies choose PSTrax for controlled substance compliance

PSTrax was built specifically for the DEA compliance requirements that EMS, law enforcement, and military operations face. The dual authentication system, per-call logging workflows, and shift reconciliation tools were designed around how controlled substances actually move in operational environments. The reporting layer produces DEA-formatted documentation without requiring manual preparation. Deployment is configured to each agency's specific formulary, workflow, and compliance requirements.

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"PSTrax has made our members better at knowing their vehicle and equipment inventories, which makes them more efficient during an incident."

Deputy Fire Chief John Plofkin

Wilton Fire Department (CT)

"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."

Fire Chief Rich Solomon

Sable Altura Fire Department (CO)

“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”

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Colonel (Ret.) U.S. Army, Logistics and Procurement Manager Curtis Brown

Prince William County Fire & Rescue (VA)

“PSTrax is easy to use. It has provided real-time documentation of equipment and repairs”

Sergeant Michael Larson

Bloomington Police Department (MN)

“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”

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EMS Coordinator Carly Cripe

Redlands Fire Department (CA)

Audit-ready records. Every shift.

PSTrax creates the complete, verifiable controlled substance documentation that DEA compliance requires, as a byproduct of daily operations rather than a separate administrative task.

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