EMS

EMS equipment tracking and asset management software

Every defibrillator calibrated. Every cardiac monitor serviced on schedule. Every piece of medical equipment tracked from assignment through retirement with a complete maintenance record. PSTrax gives EMS agencies the equipment accountability system that protects patients and satisfies auditors.

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The medical equipment accountability gap in EMS

EMS agencies carry high-value medical equipment whose condition directly affects patient safety. A defibrillator that has not been calibrated on schedule, a cardiac monitor with a service gap, a ventilator with an incomplete maintenance history: each creates both clinical risk and compliance exposure.

When equipment management runs on spreadsheets or paper logs, the record is always incomplete. Calibration schedules are tracked informally and service events go unlogged. When equipment fails mid-call, it becomes hard to show it was properly maintained. When an accreditation body or quality assurance review asks for maintenance records, pulling them from scattered sources takes significant effort and still leaves gaps.

How PSTrax manages EMS medical equipment.

Medical equipment registry

Every piece of equipment in one system: defibrillators, cardiac monitors, stretchers, ventilators, suction units, and other assets, with serial numbers, purchase dates, and assignment records.

Built for EMS equipment accountability

PSTrax asset tracking was designed for the calibration and maintenance requirements of EMS medical equipment, not adapted from a generic asset management tool. The system supports the specific service interval logic that defibrillators, cardiac monitors, and other medical equipment require. Every agency is configured before go-live with their specific equipment categories and maintenance schedules.

“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”
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EMS Coordinator Carly Cripe
Redlands Fire Department (CA)
"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."
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Fire Chief Rich Solomon
Sable Altura Fire Department (CO)
“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”
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Colonel (Ret.) U.S. Army, Logistics and Procurement Manager Curtis Brown
Prince William County Fire & Rescue (VA)

More EMS readiness solutions

Explore the other modules agencies run alongside this one.
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VEHICLE INSPECTIONS

Unit readiness inspections for every ambulance, every shift, with real-time alerts and full documentation.

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Operational Inspections

Station task tracking, supply restocking workflows, and shift accountability for EMS base operations.

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Supplies

Medical supply tracking across units and base inventory, with expiration monitoring and automated reorder alerts.

Learn More
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CONTROLLED SUBSTANCES

DEA-compliant narcotics logging with dual authentication, per-call documentation, and shift reconciliation.

Learn more

See how EMS agencies manage equipment accountability with PSTrax

Every asset maintained. Every record complete.

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Frequently Asked Questions: Apparatus & Vehicles

Insights for Mission-Ready Agencies.

Fleet readiness, procurement and supply clarity, and the standard for successful blood products management.
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ON-DEMAN WEBINAR

Fleet Readiness: From Inspections to Work Orders on One Platform

This on-demand webinar, hosted by PSTrax and integration partner Fleetio, shows how Fire, EMS, and Law Enforcement agencies can manage fleet readiness from inspection through repair.

Watch Webinar
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ON-DEMAND WEBINAR

Procurement Clarity and Supply Visibility

This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.

Watch Webinar
blood-products-management-webinar

ON-DEMAND WEBINAR

The Standard for Successful Blood Products Management

Watch this On-Demand Webinar where we discuss how PSTrax’s new Blood Products Module gives EMS agencies and Fire departments (ALS Units) the tools to maintain full visibility from storage to administration.

Watch Webinar