EMS

EMS station management and shift accountability software

Every station task completed. Every restocking workflow documented. Every shift handed off with a full record of what was done and what still needs attention. PSTrax keeps EMS base operations running cleanly between calls.

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The station accountability gap in EMS operations

EMS stations run on cycles of activity that happen between calls: restocking ambulances, completing station maintenance tasks, verifying equipment availability, and handing off to the incoming crew. When that activity runs on verbal communication and informal systems, tasks fall through the cracks.

Incoming crews start every shift without knowing what the outgoing crew restocked, checked, or flagged. Maintenance issues go unreported because there is no system to report them into. Supervisors managing multiple bases cannot see whether tasks were completed without being on-site, and the documentation trail needed for accreditation or operational review does not exist.

How PSTrax manages EMS station operations

Automated task scheduling

Station tasks are configured by schedule and crew rotation. Daily, weekly, and custom cycles run automatically. Every crew member on shift knows exactly what they are responsible for before the shift starts.

Built for how EMS stations and posts operate

PSTrax station management reflects the between-call operational rhythm of EMS agencies, not a generic facility management tool. Task structures, restocking workflows, and shift rotation logic are configured specifically for each agency before go-live. Most agencies are live within a few weeks with no disruption to daily operations.

“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”
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EMS Coordinator Carly Cripe
Redlands Fire Department (CA)
"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."
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Fire Chief Rich Solomon
Sable Altura Fire Department (CO)
“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”
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Colonel (Ret.) U.S. Army, Logistics and Procurement Manager Curtis Brown
Prince William County Fire & Rescue (VA)

More EMS readiness solutions

Explore the other modules agencies run alongside this one.
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VEHICLE INSPECTIONS

Unit readiness inspections for every ambulance, every shift, with real-time alerts and full documentation.

Learn more
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Supplies

Medical supply tracking across units and base inventory, with expiration monitoring and automated reorder alerts.

Learn More
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Critical Assets

Medical equipment tracking for defibrillators, stretchers, cardiac monitors, and ventilators.

Learn More
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CONTROLLED SUBSTANCES

DEA-compliant narcotics logging with dual authentication, per-call documentation, and shift reconciliation.

Learn more

See how EMS agencies manage station operations with PSTrax

Every task done. Every base accountable.

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Frequently Asked Questions: Apparatus & Vehicles

Insights for Mission-Ready Agencies.

Fleet readiness, procurement and supply clarity, and the standard for successful blood products management.
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ON-DEMAN WEBINAR

Fleet Readiness: From Inspections to Work Orders on One Platform

This on-demand webinar, hosted by PSTrax and integration partner Fleetio, shows how Fire, EMS, and Law Enforcement agencies can manage fleet readiness from inspection through repair.

Watch Webinar
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ON-DEMAND WEBINAR

Procurement Clarity and Supply Visibility

This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.

Watch Webinar
blood-products-management-webinar

ON-DEMAND WEBINAR

The Standard for Successful Blood Products Management

Watch this On-Demand Webinar where we discuss how PSTrax’s new Blood Products Module gives EMS agencies and Fire departments (ALS Units) the tools to maintain full visibility from storage to administration.

Watch Webinar