FIRE & RESCUE

Fire department supply tracking and inventory management

No apparatus leaves understocked. No supply room runs dry. PSTrax gives fire departments real-time visibility over consumable inventory across every apparatus and station so restocking happens before shortages create operational risk.

See How it Works
first-responder-supply-and-inventory-tracking-software
parallax image

The supply management gap in fire operations

Fire department supply management spans a wide range of consumables (medical supplies, rescue equipment, hazmat materials, station consumables) spread across apparatus compartments, station supply rooms, and caches that move constantly between calls and shifts. When that inventory is tracked manually, the picture is always incomplete.

Reactive restocking is the most visible symptom. An apparatus depletes a supply on a call, and the compartment stays unrestocked until someone notices, sometimes not until the next call is already active. Expired medical supplies go unnoticed until a crew finds them. For departments with EMS functions, a system that cannot show what was in a compartment, when it was last counted, and when items were due for replacement is a compliance gap waiting to surface under audit.

How PSTrax manages fire department supplies

Real-time stock visibility

Current inventory levels across every apparatus compartment and station supply room, visible from any device without requiring a physical count. Officers see what is on hand, what is running low, and what needs restocking before sending a unit out.


Built for apparatus compartments, not warehouse shelves

PSTrax supply management reflects the operational reality of fire department logistics: shift-based, multi-location, and spread across apparatus compartments that move constantly. The system is configured for each department's specific supply categories, reorder thresholds, and station structure before go-live. Barcode scanning support accelerates stock counts. Mobile-first design means crews can log usage and flag restock needs from the apparatus.

SEE HOW IT WORKS
"PSTrax has made our members better at knowing their vehicle and equipment inventories, which makes them more efficient during an incident."
chief-john-plofkin-wilton-fd
Deputy Fire Chief John Plofkin
Wilton Fire Department (CT)
"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."
fire-chief-rich-solomon
Fire Chief Rich Solomon
Sable Altura Fire Department (CO)
“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”
Colonel-US-Army-Logistics-and-Procurement-Manager-Curtis-Brown
Colonel (Ret.) U.S. Army, Logistics and Procurement Manager Curtis Brown
Prince William County Fire & Rescue (VA)
“PSTrax is easy to use. It has provided real-time documentation of equipment and repairs”
bloomington-police-logo
Sergeant Michael Larson
Bloomington Police Department (MN)
“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”
carly-cripe-ems-coordinator-redlands-fire-department
EMS Coordinator Carly Cripe
Redlands Fire Department (CA)

More fire readiness solutions

Explore the other modules agencies run alongside this one.
vehicles-icon-red

Apparatus Inspections

Pre-shift apparatus inspections, fleet status tracking, and maintenance documentation across every unit.

CUT DOWNTIME
first-responder-software-design-icon-red

Turnout Gear & PPE

Turnout gear lifecycle, cleaning cycle records, exposure documentation, and NFPA 1851 retirement scheduling.

CLOSE GAPS
scba-icon-red-1

SCBA Inspections

Air pack inspections, cylinder rotation logs, hydrostatic test schedules, and mask assignments.

ENSURE READINESS
stations-icon-red

Operational Inspections

Daily tasks, maintenance schedules, and station inspections properly documented by every shift.

PASS AUDITS

See how fire departments manage supplies with PSTrax

Always stocked. Always documented.

Request A Demo
parallax image

Frequently Asked Questions: Apparatus & Vehicles

Insights for Mission-Ready Agencies.

NFPA guidance, supply management, and what fire departments learned in their first year.
pstrax-fire-department-ppe-tracking-software-webinar-with-lion-ppe

ON-DEMAND WEBINAR

Turnout Gear Accountability

Watch this webinar, hosted by PSTrax and LION in partnership with FireRescue1, and see practical ways to build a complete, audit-ready gear tracking program that supports both safety and NFPA 1850 compliance.

Watch Webinar
fire-department-supply-and-inventory-management-software-life-assist-webinar

ON-DEMAND WEBINAR

Procurement Clarity and Supply Visibility

This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.

Watch Webinar
fire-department-paper-inspections-to-digital-software-ebook

E-BOOK

Paper to Digital Transformation Guide

Fire departments face relentless demands to respond faster, minimize risk, and ensure crew safety. Explore how PSTrax equips your team to achieve peak performance by streamlining checks and inventory management.

Read e-Book