EMS

PPE tracking and exposure management for EMS crews

Every crew member's gear assigned and tracked. Every exposure event documented at the time it occurs. Every replacement need flagged before a member is working with protective equipment past its safe service life. PSTrax manages EMS crew PPE from assignment through retirement.

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The PPE documentation gap in EMS

EMS crews face occupational exposure risks that are different from fire and more variable than most other emergency services. Blood-borne pathogen exposures, chemical exposures, and structural hazard contacts all happen in the field, often when formal documentation is not the first priority.

When a crew member files a workers' compensation claim or seeks an occupational health evaluation, the records that should exist (what gear was assigned, when it was last inspected, what exposures occurred and when) are often incomplete or missing. Without a system tracking assignment dates, inspection history, and usage, PPE replacement also happens reactively rather than on a documented schedule.

How PSTrax manages EMS crew PPE

Individual gear assignment

Every piece of protective equipment is assigned to a specific crew member. Assignment history is maintained automatically, creating a continuous record of who was wearing what and when.

Built for EMS gear exposure and cleaning records

PSTrax PPE tracking was built with occupational health documentation requirements in mind, not just equipment inventory. The exposure logging module is designed to support the workers' compensation and health claim processes that EMS agencies navigate. Every agency is configured to their specific gear inventory, crew roster, and inspection schedule before go-live.

“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”
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EMS Coordinator Carly Cripe
Redlands Fire Department (CA)
"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."
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Fire Chief Rich Solomon
Sable Altura Fire Department (CO)
“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”
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Colonel (Ret.) U.S. Army, Logistics and Procurement Manager Curtis Brown
Prince William County Fire & Rescue (VA)

More EMS readiness solutions

Explore the other modules agencies run alongside this one.
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VEHICLE INSPECTIONS

Unit readiness inspections for every ambulance, every shift, with real-time alerts and full documentation.

Learn more
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Supplies

Medical supply tracking across units and base inventory, with expiration monitoring and automated reorder alerts.

Learn More
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Critical Assets

Medical equipment tracking for defibrillators, stretchers, cardiac monitors, and ventilators.

Learn More
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CONTROLLED SUBSTANCES

DEA-compliant narcotics logging with dual authentication, per-call documentation, and shift reconciliation.

Learn more

See how EMS agencies manage crew PPE with PSTrax

Every member protected. Every exposure documented.

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Frequently Asked Questions: Apparatus & Vehicles

Insights for Mission-Ready Agencies.

Fleet readiness, procurement and supply clarity, and the standard for successful blood products management.
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ON-DEMAN WEBINAR

Fleet Readiness: From Inspections to Work Orders on One Platform

This on-demand webinar, hosted by PSTrax and integration partner Fleetio, shows how Fire, EMS, and Law Enforcement agencies can manage fleet readiness from inspection through repair.

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ON-DEMAND WEBINAR

Procurement Clarity and Supply Visibility

This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.

Watch Webinar
blood-products-management-webinar

ON-DEMAND WEBINAR

The Standard for Successful Blood Products Management

Watch this On-Demand Webinar where we discuss how PSTrax’s new Blood Products Module gives EMS agencies and Fire departments (ALS Units) the tools to maintain full visibility from storage to administration.

Watch Webinar