FIRE & RESCUE

Digital apparatus inspection software for fire & rescue departments

Every rig inspected. Every issue flagged. Every shift handed off with a complete record. PSTrax gives fire departments the apparatus inspection system that paper logbooks cannot be.

SEE HOW IT WORKS
Vehicle inspection UI
parallax image

The apparatus inspection gap fire departments carry

Pre-shift apparatus inspections are non-negotiable. The way most fire departments document them is a different matter. Paper logs in a binder on the apparatus get filled in quickly, incompletely, or after the fact, and issues noted verbally and not written down simply disappear.

ISO evaluators and accreditation bodies expect consistent inspection records across every unit, and NFPA fleet standards require a maintenance trail connecting every apparatus to its service history. When a vehicle is involved in an incident, a paper log from the previous shift makes it hard to show it was properly inspected. Digital apparatus inspection software changes that: every inspection is visible in real time, every issue is escalated automatically, and every record is there when it is needed.

How PSTrax Helps Manage Fire Department Apparatus Inspections

Apparatus-specific inspection workflows

Inspection checklists are configured for each unit type: engines, aerials, brush units, tankers, and specialty vehicles. Crews complete inspections from any phone or tablet, with guided workflows that match the actual inspection sequence for each apparatus.

NFPA fleet compliance and ISO ratings

Fire departments operating under NFPA fleet standards and pursuing ISO ratings need documentation that demonstrates consistent, disciplined inspection practices across the fleet. ISO Class ratings are directly influenced by the quality and consistency of apparatus maintenance and inspection records.

PSTrax generates NFPA-compliant fleet inspection documentation as a natural output of daily operations. When an ISO evaluation arrives, the records are already there, not assembled under deadline from scattered sources.

SEE HOW IT WORKS

Built for fire apparatus, not adapted from fleet software

PSTrax was built specifically for fire department operations, not adapted from a generic fleet management platform. Inspection workflows reflect the actual apparatus types, shift structures, and compliance requirements of fire and rescue departments. Every department goes live with a system configured for their specific units, companies, and inspection schedules. Most are operational within a few weeks with no IT project required.

"PSTrax has made our members better at knowing their vehicle and equipment inventories, which makes them more efficient during an incident."
chief-john-plofkin-wilton-fd
Deputy Fire Chief John Plofkin
Wilton Fire Department (CT)
"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."
fire-chief-rich-solomon
Fire Chief Rich Solomon
Sable Altura Fire Department (CO)
“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”
Colonel-US-Army-Logistics-and-Procurement-Manager-Curtis-Brown
Colonel (Ret.) U.S. Army, Logistics and Procurement Manager Curtis Brown
Prince William County Fire & Rescue (VA)
“PSTrax is easy to use. It has provided real-time documentation of equipment and repairs”
bloomington-police-logo
Sergeant Michael Larson
Bloomington Police Department (MN)
“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”
carly-cripe-ems-coordinator-redlands-fire-department
EMS Coordinator Carly Cripe
Redlands Fire Department (CA)

More fire readiness solutions

Explore the other modules agencies run alongside this one.
stations-icon-red

Operational Inspections

Daily tasks, maintenance schedules, and station inspections properly documented by every shift.

PASS AUDITS
supplies-icon-red

Supply Management

Track consumable inventory across apparatus, stations, and supply rooms, with automated reorder alerts.

STAY STOCKED
scba-icon-red-1

SCBA Inspections

Air pack inspections, cylinder rotation logs, hydrostatic test schedules, and mask assignments.

ENSURE READINESS
ppe

Turnout Gear & PPE

Turnout gear lifecycle, cleaning cycle records, exposure documentation, and NFPA 1851 retirement scheduling.

CLOSE GAPS

See how fire departments manage apparatus inspections with PSTrax

Every apparatus. Every shift. Every record.

Get Started
parallax image

Frequently Asked Questions: Apparatus & Vehicles

Insights for Mission-Ready Agencies.

NFPA guidance, ISO preparation, and what fire departments learned in their first year.
pstrax-fire-department-ppe-tracking-software-webinar-with-lion-ppe

ON-DEMAND WEBINAR

Turnout Gear Accountability

Watch this webinar, hosted by PSTrax and LION in partnership with FireRescue1, and see practical ways to build a complete, audit-ready gear tracking program that supports both safety and NFPA 1850 compliance.

Watch Webinar
fire-department-supply-and-inventory-management-software-life-assist-webinar

ON-DEMAND WEBINAR

Procurement Clarity and Supply Visibility

This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.

Watch Webinar
fire-department-paper-inspections-to-digital-software-ebook

E-BOOK

Paper to Digital Transformation Guide

Fire departments face relentless demands to respond faster, minimize risk, and ensure crew safety. Explore how PSTrax equips your team to achieve peak performance by streamlining checks and inventory management.

Read e-Book