FIRE & RESCUE

SCBA tracking and NFPA 1850 compliance software for fire departments

Every air pack inspected. Every hydrostatic test scheduled. Every cylinder rotation documented. PSTrax manages the full SCBA compliance program so fire departments meet NFPA 1850 requirements as a byproduct of daily operations.

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The SCBA compliance gap fire departments face

Self-contained breathing apparatus is life-safety equipment, and a failure in a hazardous atmosphere is not recoverable. NFPA 1852 sets specific inspection, maintenance, and documentation requirements for every SCBA unit because inconsistency in SCBA management creates unacceptable risk.

Most fire departments understand the requirement. The challenge is meeting it consistently across every company, station, and shift. Paper and spreadsheet tracking produce gaps: a hydro test date that slips past, a cylinder fill that went unlogged, a mask assignment that never made it into a record. SCBA compliance software closes those gaps by design: schedules run automatically, inspections are guided, and records are complete before anyone needs to ask for them.

How PSTrax manages fire department SCBA compliance

Inspection scheduling per unit

Inspection cycles are configured for each SCBA unit individually. Daily, weekly, and shift-based inspection requirements run automatically. Crews complete inspections with guided workflows. Overdue inspections are flagged to officers without requiring manual follow-up.

NFPA 1850 and fire department SCBA requirements

Selection, Care, and Maintenance of Open-Circuit Self-Contained Breathing Apparatus requires documented inspection records, cylinder service histories, hydrostatic test tracking, and maintenance logs for every SCBA unit in service.

Meeting those requirements with manual records requires significant ongoing administrative effort and still produces documentation gaps. PSTrax generates every required record as a natural output of the daily inspection and maintenance workflow. When an NFPA compliance review requires documentation, no preparation is needed. The records are already there.

Built around air packs, cylinders, and masks as one record

PSTrax SCBA tracking understands the relationship between air packs, cylinders, and masks at the individual unit level, not adapted from a generic equipment management tool. NFPA 1852 requirements are built into the reporting layer. The system is configured to each department's SCBA inventory and inspection schedule before go-live. Most departments are fully operational within a few weeks.

"PSTrax has made our members better at knowing their vehicle and equipment inventories, which makes them more efficient during an incident."
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Deputy Fire Chief John Plofkin
Wilton Fire Department (CT)
"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."
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Fire Chief Rich Solomon
Sable Altura Fire Department (CO)
“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”
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Colonel (Ret.) U.S. Army, Logistics and Procurement Manager Curtis Brown
Prince William County Fire & Rescue (VA)
“PSTrax is easy to use. It has provided real-time documentation of equipment and repairs”
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Sergeant Michael Larson
Bloomington Police Department (MN)
“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”
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EMS Coordinator Carly Cripe
Redlands Fire Department (CA)

More fire readiness solutions

Explore the other modules agencies run alongside this one.
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Apparatus Inspections

Pre-shift apparatus inspections, fleet status tracking, and maintenance documentation across every unit.

CUT DOWNTIME
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Supply Management

Track consumable inventory across apparatus, stations, and supply rooms, with automated reorder alerts.

STAY STOCKED
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Asset Tracking

High-value fire department equipment tracked from assignment through service, repair, and retirement.

Track Gear
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Turnout Gear & PPE

Turnout gear lifecycle, cleaning cycle records, exposure documentation, and NFPA 1851 retirement scheduling.

CLOSE GAPS

See how fire departments manage SCBA compliance with PSTrax

Every air pack ready. Every record complete.

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Frequently Asked Questions: Apparatus & Vehicles

Insights for Mission-Ready Agencies.

NFPA guidance, supply management, and what fire departments learned in their first year.
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ON-DEMAND WEBINAR

Turnout Gear Accountability

Watch this webinar, hosted by PSTrax and LION in partnership with FireRescue1, and see practical ways to build a complete, audit-ready gear tracking program that supports both safety and NFPA 1850 compliance.

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ON-DEMAND WEBINAR

Procurement Clarity and Supply Visibility

This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.

Watch Webinar
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E-BOOK

Paper to Digital Transformation Guide

Fire departments face relentless demands to respond faster, minimize risk, and ensure crew safety. Explore how PSTrax equips your team to achieve peak performance by streamlining checks and inventory management.

Read e-Book