DoD & Military
Military controlled substance and medication accountability software
Every controlled medication accounted for. Every transaction documented with full chain of custody. Every command review and compliance audit answered with complete records. PSTrax manages controlled substance accountability for military medical operations across field and base environments.
The controlled medication accountability gap in military medical operations
Military medical units operating in field and base environments carry controlled medications under documentation requirements that span both command accountability and regulatory compliance. Every administration, transfer, waste event, and inventory change needs to be documented with a complete chain of custody that holds up to command review and external audit.
Manual documentation processes cannot consistently meet that standard under operational conditions. Field medical operations move quickly, documentation happens under pressure, and records assembled after the fact from handwritten logs produce gaps that are difficult to close during review. When command oversight requires a complete accounting of controlled medication movement, a fragmented manual record does not satisfy the requirement.
How PSTrax manages military controlled substance accountability
Chain-of-custody documentation
Every controlled medication transaction is documented with a complete chain of custody. From receipt through administration, transfer, waste, or disposal, every stage is recorded with time, personnel, and location.
Dual authentication enforcement
Every transaction requiring dual authentication is enforced by the system before the record is created. The requirement cannot be bypassed or completed with a single signature.
Administration logging at point of care
Drug administration events are logged at the time of administration, not reconstructed afterward. Patient information, drug name, dose, route, and administering personnel are all captured in real time.
Shift reconciliation
End-of-shift reconciliation compares administration logs against inventory. Discrepancies are flagged immediately for resolution within the shift rather than surfacing under review.
Command-level visibility and reporting
Command medical officers and compliance personnel have real-time visibility over controlled substance status across all units. Complete chain-of-custody reports are available on demand for any unit, time period, or drug category.
Built for controlled substance accountability under command review
PSTrax controlled substance management was built for the operational realities of EMS and military medical environments where medications move quickly and documentation must keep pace. The dual authentication, point-of-care logging, and reconciliation tools are configured for each command's specific formulary and operational structure before go-live.
"PSTrax has made our members better at knowing their vehicle and equipment inventories, which makes them more efficient during an incident."
"PSTrax has been a force multiplier for our agency. We were able to see a 70% reduction in EMS waste when using PSTrax. The staff at PSTrax are fantastic, and the support is incredible."
“The biggest value is taking a ton of formal and informal systems and putting them into one collective effort that provides information from the executive chief level all the way down to the user.”
“PSTrax is easy to use. It has provided real-time documentation of equipment and repairs”
“I would highly recommend PSTrax to all agencies as it has streamlined our program and allowed us to better track the systems that we are dealing with and the medications that are on hand.”
More military readiness solutions
Explore the other modules agencies run alongside this one.
Operational Inspections
Daily tasks, maintenance schedules, and station inspections properly documented by every shift.
PASS AUDITS>Supply Management
Track consumable inventory across apparatus, stations, and supply rooms, with automated reorder alerts.
STAY STOCKED>SCBA Inspections
Air pack inspections, cylinder rotation logs, hydrostatic test schedules, and mask assignments.
ENSURE READINESS>Turnout Gear & PPE
Turnout gear lifecycle, cleaning cycle records, exposure documentation, and NFPA 1851 retirement scheduling.
CLOSE GAPS>See how military commands manage controlled substance accountability with PSTrax
Every medication documented. Every audit ready.
Frequently Asked Questions: Apparatus & Vehicles
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Are two signatures required on every transaction?
Yes. Two verified signatures are required on administration and waste, enforced by the system rather than by policy.
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Is administration logged at the point of care?
Yes, at the point of care rather than reconstructed later.
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How are discrepancies surfaced?
Shift reconciliation runs automatically and flags discrepancies immediately.
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What visibility does command have?
Command-level reporting covers the full chain of custody across units.
Insights for Mission-Ready Agencies.
NFPA guidance, supply management, and what fire departments learned in their first year.
ON-DEMAND WEBINAR
Turnout Gear Accountability
Watch this webinar, hosted by PSTrax and LION in partnership with FireRescue1, and see practical ways to build a complete, audit-ready gear tracking program that supports both safety and NFPA 1850 compliance.
Watch Webinar
ON-DEMAND WEBINAR
Procurement Clarity and Supply Visibility
This On-Demand webinar, hosted by PSTrax and integration partner Life-Assist, shows practical ways to gain better visibility into your supplies, simplify purchasing, and cut down on manual work.
Watch Webinar
E-BOOK
Paper to Digital Transformation Guide
Fire departments face relentless demands to respond faster, minimize risk, and ensure crew safety. Explore how PSTrax equips your team to achieve peak performance by streamlining checks and inventory management.
Read e-Book



