FIRE DEPARTMENT INSPECTION & INVENTORY MANAGEMENT SOFTWARE

Always Ready. Every Apparatus. Every Shift.

Keep every rig ready, every record clean, and every inspection documented. PSTrax is the readiness platform built for fire and rescue departments.

SEE HOW IT WORKS
Vehicle inspection UI
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Built for NFPA compliance. Trusted by more than 1,400 agencies worldwide.
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The challenges fire departments face

Paper logs don't travel between shifts. The incoming crew inherits what they find, not what was documented. When an issue surfaces, the record is incomplete. When an auditor arrives, it isn't there.

Audit Risk

NFPA, ISO, and accreditation reviews expect documented inspections and maintenance. When records live on paper, assembling them for an audit is a scramble, and the gaps become findings.

 

The Missing Inspection

Paper logs don't travel between shifts. The incoming crew inherits what they find, so a skipped or backdated inspection can go unnoticed until it matters.

 

Communication Friction

Issues found at the apparatus rarely reach the right person fast. Without real-time alerts, a flagged problem sits between shifts instead of getting escalated.

 

Supply Blindness

Consumables run low across apparatus and supply rooms with no central view. Shortages surface mid-call instead of during a reorder window.

 

 

Built for fire operations, from the apparatus floor to the gear cage

One configured system for your entire fire and rescue operation.
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Apparatus Inspections

Pre-shift apparatus inspections, fleet status tracking, and maintenance documentation across every unit.

CUT DOWNTIME
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Operational Inspections

Daily tasks, maintenance schedules, and station inspections properly documented by every shift.

PASS AUDITS
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Supply Management

Track consumable inventory across apparatus, stations, and supply rooms, with automated reorder alerts.

STAY STOCKED
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Asset Tracking

High-value fire department equipment tracked from assignment through service, repair, and retirement.

Track Gear
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Turnout Gear & PPE

Turnout gear lifecycle, cleaning cycle records, exposure documentation, and NFPA 1851 retirement scheduling.

CLOSE GAPS
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Controlled Substances

DEA-compliant narcotics logs with dual authentication and chain-of-custody documentation for fire-based EMS programs.

LOG USAGE
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Blood Products

Storage conditions, expiration tracking, and transfusion documentation for fire-based EMS blood programs.

TRACK UNITS
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SCBA Inspections

Air pack inspections, cylinder rotation logs, hydrostatic test schedules, and mask assignments.

ENSURE READINESS

THE PSTRAX DIFFERENCE, BY THE NUMBERS

66%
Less administrative workload
7X
First-year ROI
98.5%
Customer retention
1400+
Agencies & military commands

Configured to your department, and live in weeks

PSTrax is configured for each department before going live: apparatus names, inspection items, scheduling frequencies, and user roles, all set up by the PSTrax team.
STEP 01

Discovery

We learn your apparatus types, inspection items, naming, and compliance requirements.

STEP 02

Custom configuration

Apparatus names, inspection items, schedules, and user roles built by the PSTrax team.

STEP 03

Training

Crews and officers are trained on the exact workflows they will use each shift.

STEP 04

Go-live

Crews open a system built for their department, backed by unlimited support.

Ready to see your apparatus and protocols in PSTrax?

Every apparatus inspection gap, every missing gear record, and every undocumented SCBA check is a liability waiting to surface. PSTrax closes those gaps as part of the daily workflow.

SEE HOW IT WORKS
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Frequently Asked Questions

Insights for Mission-Ready Agencies.

NFPA guidance, ISO preparation, and what fire departments learned in their first year.
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CASE STUDY

How Agency X achieved 7x ROI

Read More
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GUIDE

The 2026 Guide to DEA Narcotic Compliance

Download
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WHITEPAPER

NFPA 1851 Turnout Gear Best Practices

Read More
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CASE STUDY

How Agency X achieved 7x ROI

Read More

Be ready before the next call

Every missed inspection, incomplete drug log, and untracked asset is a gap that surfaces at the worst possible time. PSTrax closes those gaps as part of daily operations.

GET STARTED
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